Document Management

Specify and manage your document workflow down to a fine level of detail

In nearly every business process, the creation of a document is not the end, but a step in that process. Once created the document needs to be carefully managed from that point on. You need to be able to determine and optimise the ways in which people access and work with that document.

The core workflow management you need to create (dictate), type, review, store and forward documents is native to our technology. But different types of organisations need various degrees of document management. In the legal business for example, document management has developed into a highly specialised field of technology solutions. When you need to integrate to one of these document management systems, you can either use one of our existing integrations or a new one can be created using our integration tools.

In the health sector, there are different forms of document management. An X-ray is a document and often stored and managed in a PACS (Picture Archiving and Communications System). We already integrate to a dozen of these. Patient information can be stored and managed in a Health Information System or Practice Management System. Again you have access to integrations already built.

Document management options for better process management

To improve document production and distribution within the Winscribe technology environment, you can add one of two options to your solution;

Winscribe Text

For hospitals, provider organizations, and medical transcription service organizations. You add a range of additional transcription productivity tools with document distribution and management options that significantly enhance document access and overall productivity and accuracy of the transcription process, for example:

• eSignature to allow a physician to electronically sign a document 
• HL7 interface to provide for secure information transfer with integrated systems 
• Automated customisable billing for services to departments or other organisations. 
• An incentive pay system for transcriptionists

Winscribe Text Brochure

Winscribe DocuLink

For any healthcare enterprise. Developed specifically for the healthcare industry, Winscribe DocuLink integrates the Winscribe system with your existing electronic patient records or patient administration systems. This integration enables patient demographics, visit information, and physician and clinic directory data to be extracted and automatically included in referral letters and reports during the dictation process – for example:

• Central document template management
• Centred on unique patient identity data matched to the hospital information system 
• Job list overview allowing review of documents awaiting signature or printing